State Of Hawaii Birth Certificate

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Can Anyone Get A Copy Of A Birth Certificate In Hawaii

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In Hawaii, certified birth certificates are only available to specific persons. Such persons must have direct and tangible interests in the records. However, records of birth events that have occurred for over 100 years are public records in Hawaii and can be accessed by anyone. Applications to the Vital Records Office for Hawaii birth records by requesters who cannot establish direct and tangible interests in requested birth documents are usually not processed. Persons listed below are eligible to apply for certified copies of birth records in Hawaii:

  • The person named on the birth record
  • The registrantâs parents
  • A legal guardian of the registrant
  • A descendant of the registrant such as a child or grandchild
  • A person having a shared ancestor with the registrant, such as a sibling, grandparent, aunt, uncle, or cousin
  • A person who needs a death certificate to determine payments under a credit insurance policy
  • Adoptive parents who have filed a petition for adoption and need to ascertain the death of one or more of the prospective adoptee’s birth or legal parents
  • A person or agency acting on behalf of the registrant
  • A personal representative of the registrantâs estate
  • A person who has obtained an order of a court of competent jurisdiction
  • A person who wants to determine the marital status of a former spouse in a bid to provide alimony
  • A person who needs to determine the death of a non-related partner of property acquired under a joint tenancy agreement

How Much Does A Honolulu Birth Certificate Copy Cost

Each copy of a government-issued Honolulu, Hawaii birth certificate carries a fee of $12.5.

It is advisable to order more than one copy of a Honolulu birth certificate within the same form to keep on file for future use or for your records. Additional copies of a birth certificate requested within the same order form carry the same fees as the first document.

How To Seal Your Birth Records In Hawaii

Generally, the sealing of birth records comes with adoption. Adoption is the process by which a person known as the adoptive parent takes legal responsibility for another person, usually a child, known as an adoptee. Typically, birth parents relinquish the legal right to custody of their child once an adoption is finalized. In Hawaii, the Vital Records Office of the Hawaii Department of Health issues a birth certificate to a child at birth, but this is usually replaced by a new certificate after adoption. A new birth certificate for an adoptee reflects the name of the adoptive parents, while in most cases retains the adoptee’s name as is on the original birth certificate.

Although Hawaii is now an open adoption record state, an adoptee’s original birth certificate and other adoption documents are sealed after the adoption process. Such documents may be accessed by adoptees once they attain a particular age. The reason for sealing birth records in adoptions is to discourage a reference to adoptions and the sense of shame placed upon adoption.

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How To Apply For A Marriage Or Civil Union License

1. Complete the on-line application and pay the required fee.

  • Please be sure to write down or print your Authorization Code/Locator ID.

2. Meet with an agent no more/sooner than 30 days prior to your ceremony date. During the meeting the agent will review your application, verify photo IDs and any necessary documentation, and issue the license.

  • Applicants must appear together in person before an agent prior to the ceremony to pick up their license. Proxies are not allowed.
  • Both applicants must present a valid government issued photo ID . Click here for documentation examples.

3. Have your official ceremony within 30 days of picking up your license.

  • There is no waiting period before the ceremony can take place.
  • The license is only valid within the State of Hawaii.
  • If the ceremony is not performed within the 30-day period, the license is null and void.

Hawaii Birth Certificate Fees


To request a Hawaii birth certificate, you are required to pay the state fees. The cost to process a certified copy of a birth certificate in Hawaii is $12.5. If you require more than one certified copy of an Hawaii State birth certificate, you may request them by paying the fee of $4 for each copy you need.

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Where To Obtain A Marriage And/or Civil Union License And Schedule An Appointment

The main office is located on Oahu at:

Health State Department of Health Kinau Hale

1250 Punchbowl Street Room 101

Honolulu, Hawaii 96813


We are open Monday-Friday from 8:00 AM to 4:00 PM . Metered parking is available in front of the building with entry from Punchbowl Street. Fees are currently $1 per hour .

Appointment for the Oahu office can be booked online or by email.

For more information about agents on the neighbor islands, please call the respective district health offices:

Hawaii Island : 974-6008Kauai: 241-3498Maui: 984-8210Molokai: 553-7870

Private agents are also located within the community. who have agreed to have their contact information posted.

Where To Get A Birth Certificate In Hawaii

You can get a certified copy of your birth certificate online or by visiting the birth certificate office where the person on record was born. Ordering your birth certificate online is the easiest way to order birth records.

You might be asking yourself, Are there any vital records offices who can provide me with a birth certificate near me? You will find the answer of that question inthe first vital records office public database online.

Note: Due to the spread of the COVID-19, some vital record agencies are closed or they are only processing by mail or online applications.Check the current status here.

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Who Is Eligible To Apply

Birth records are restricted in Hawaii. Only the following may apply for a copy of a birth record: if you are applying for yourself or if you are the parent or adoptive parent, the spouse, a descendant of the registrant , the sibling, the aunt or uncle, cousin, or the grandparent of the person named on record. You may also request if you are the legal guardian, the legal representative or if you have a court order.

Remember that Your Hawaii birth certificate is an important form of identification used for life events like employment, getting or renewing your passport or driver’s license, applying for benefits, and even enrolling in school or youth sports activities.

Hawaii Drivers License Policy & Procedures

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Starting July 1, 2020, Hawaii will update the gender marker on a Hawaii ID to male, female, or X upon self-attestation by the applicant of their gender, no medical documentation required. SeeHB1165.

Currently in order to update name and gender on a Hawai’i ID, the applicant must first change name with the Social Security Administration and then submit a court order certifying the name change and a Gender Designation Form completed by a medical or social professional stating the new gender. The Hawai’i Department of Transportation addresses name change here.

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How To Apply For An Apostille And Authentication

We do not accept cash, personal, or business checks. All payments must be a money order or cashiers check. See below for specific payee instructions. Do not use the online process for apostilles and authentication.

The determination of whether an Apostille or Certification is issued depends upon which country the documents are bound for. If that country recognizes the Hague Treaty, then an Apostille is issued. If the country does not recognize the Hague Treaty, a Certification is issued. Please follow steps below to assist in determining applicable fees. Note: A request for a new birth, marriage, or death certificate must accompany the order. We do not accept certified copies provided.

Processing Time And Additional Information

The Department of Health will coordinate with the Lieutenant Governors Office and the State Circuit Court to have the official forms prepared and attached to the certificate being issued. Please plan accordingly as apostille request can take up to 6 weeks for processing.

For those foreign countries who are nations that have joined the 1961 Hague Convention, the authentication process requires just one official form called an Apostille to accompany the birth, death, or marriage certificate.

For nations who have not joined the Convention, the authentication process requires two separate forms to accompany the certificate. In Hawaii, one of these forms is called a Certification and is prepared by the Lieutenant Governors Office. The second form is called an Authentication and is prepared by the State Circuit Court.

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How Much Does A Birth Certificate Cost In Hawaii

The first copy of a certified birth certificate in Hawaii costs $10, while each additional copy is $4. There is a general administrative fee of $2.50 paid for getting up to five copies of Hawaii birth certificates. Administrative fees, however, increases as the requested copies in the same order increases. Requesters must add another $2.50 fee for each additional increment up to five copies of requested birth certificates. The cost of a letter of verification is $5 per letter. These fees are payable to the Hawaii Department of Health .

Certified checks, money orders, cashier’s checks are allowed for birth record orders completed by mail. For walk-in applications, requesters may pay fees with certified checks, cash, money orders, cashier’s checks, and credit card. The Vital Records Office accepts payments with credit or debit cards for online orders. Applicants should note that the names on payment cards must match their names on online orders. All fees are non-refundable.

How To Get A Certified Birth Certificate In Honolulu

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To order an authorized copy of a Honolulu, Hawaii birth certificate:

  • Fill out the birth certificate application with the required information
  • Print and sign it
  • Mail it to the Hawaii vital records office with the necessary requirements, a prepaid self-addressed envelope, and payment

Your certified copy will be issued and sent by mail to the address printed on your self-addressed postage-paid envelope.

Copies of a Honolulu city and county Birth and Death Certificates may be ordered by mailing your application package to the following address:

State of Hawaii Department of HealthOffice of Health Status MonitoringVital Records SectionP.O. Box 3378Honolulu, HI 96801-9984

Please note that as of May 3rd, 2023, U.S. citizens and residents must have a REAL ID-compliant driving license or ID card to enter federal facilities and board commercial aircrafts. Requirements to obtain a REAL ID may include proof of identity, such as a certified copy of the birth certificate.

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Documents Required To Order A Birth Certificate Online

In order to complete the online application, the Health Department requires applicants to prove their identity by including a photocopy of their ID. It varies depending on the state, but commonly people can use the drivers license or a state ID.Check the acceptable IDs of the state you need your vital record here.

If you have lost all your IDs,we prepare a quick guide to know what to do in those cases.

Where Can I Find Birth Records In Hawaii

Interested and qualified parties can find Hawaii birth records at the Office of Health Status Monitoring, Vital Records Office of the Hawaii Department of Health . They can do this by mail or in person, or even online.

For mail-in orders of birth records in Hawaii, applicants should mail their requests to:

State Department of HealthOffice of Health Status MonitoringIssuance/Vital Statistics SectionP.O. Box 3378Honolulu, HI 96801

Persons interested in Hawaii birth records walk-in requests should submit their applications with other requirements at the DOH main office located at:

1250 Punchbowl StreetRoom 103 Honolulu, HI 96813

Requesters can contact the DOH at 586-45393 or by for inquiries about the status of their birth record requests. They should leave messages with the following information about their orders for unanswered calls:

  • Their names in full
  • The type of record requests
  • Their daytime phone number and working email address
  • The names on the birth records of interests

The Hawaii State Archives holds birth records from the following islands:

  • Oahu birth records for 1852 to 1885
  • Maui birth records for 1860 to 1846 and 1899
  • Hawaii birth records for 1853 to 1861 and 1869 to 1897
  • Niihau birth records for 1853 to 1856

The address listed for the Hawaii State Archives is:

Kekauluohi BuildingPhone: 586-0329

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Hawaii Vital Records Offices

There are several government offices that can process your birth certificate request in Hawaii. Among these, Hawaii Department of Health Services Vital Records Office branches and local county offices. The latter is often the quickest option due to the lower number of requests.

Please find a complete list below:

Hawaii Name Change Laws

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Name changes in the State of Hawaii are administered by the Lieutenant Governor. Applications may be completed and tracked using the State of Hawaii Online Name Change System. Printable instructions are provided here. The online system generates a name change petition that the applicant must get notarized and send to the Office of the Lt. Governor. Once the name change is approved, the applicant must publish notice of the name change once in a general circulation newspaper and submit proof of publication to the Office of the Lt. Governor. The publication requirement can be waived if a prosecutor files an affidavit attesting the need to waive publication for an applicants safety. Applicants who have sex offender convictions cannot get a name change unless the court finds the name change to be in the best interest of justice and that the name change won’t adversely affect public safety. .

For instructions on legal name changes for minors under 18 in Hawaii, see NCTE’s Name Changes for Minors in Hawaii resource.

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Who Can Request Your Birth Records

Certified copies of birth can be requested only by the person named in the birth certificate if they are 18 years or older. Also, parents and legal guardians or representatives can apply for them. Depending on the state, additional family members may be eligible to apply on behalf of the individual in need of the vital record.Check who can apply here.

Ordering Vital Records In Hawaii

Before starting the process to request a certified copy of a birth certificate, marriage certificate, or death certificate, it is important to understand that you will have to provide some sensitive information in order to obtain your records. It is also important to know about the requirements, processing times, and other relevant information for the Hawaii government agency. Read below to understand more about some of the most frequently asked questions.

  • Requesting Vital Records from Hawaii

    To understand what is needed before you apply for a certified copy of a birth, marriage, or death certificate, it is good to know some sensitive information about the requirements, processing times, and other information required by Hawaii.

  • How long will it take to receive my vital records from the Hawaii State Department of Health?

    Processing times differ between offices, but you should expect to receive your vital records in Hawaii in 6 to 8 weeks.

  • What documents are required to order vital records from Hawaii?

    To complete the online application, the Hawaii State Department of Health requires applicants to prove their identity by including a photocopy of their ID. It varies depending on the type of certificate, but commonly people can use a driver’s license or a state photo ID. Check other acceptable IDs per certificate needed: Hawaii Death Certificate Requirements

    • Office of Health Status MonitoringIssuance/Vital Statistics Section

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    How To Request An Apostille For A Honolulu Birth Certificate

    If you need to use your birth certificate outside the U.S territory, your document should bear an apostille to grant it legal validity abroad.

    This can be obtained by mail. Simply send your official birth certificate, together with the apostille fee to the Secretary of States office in a self-addressed postage-paid envelope. Make sure to have Certificate of Authentication Request at hand. Certain counties may have additional requirements.

    Hawaii Authentications Unit street address:

    Hawaii State Department of HealthOffice of Health Status MonitoringIssuance/Vital Statistics SectionHonolulu, HI 96801

    How To Get Birth Records From A Hospital In Hawaii

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    Although hospitals in Hawaii issue certificates of birth, they are different from the official birth records. In Hawaii, hospitals are not birth records custodians, and therefore, are not authorized to issue them upon request. Birth records in Hawaii can be obtained from the Vital Records Office of the Hawaii Department of Health .

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    Replace A Lost Hawaii Birth Certificate

    A birth certificate is a legal document that allows you to apply for certain benefits and to request a passport, social security card and driver’s license. To obtain your Hawaii birth certificate you will need to complete our online form and follow the personalized instructions we provide. Your Hawaii birth records will be issued by the vital records office and delivered to your home.

    Replacing an important document can be overwhelming. If you have lost your state Hawaii birth certificate, or if it was destroyed, you need a replacement copy. Replace your birth certificate by completing our online form of the state where you were born and following the detailed instructions we provide with your application form.

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